From business correspondence:
Concerning Document D12:
Paragraph 1.1 fails to mention the mass flow rate value for the hydraulic seal of the high-pressure ammonia pump (0 kg/hour). Please correct.
Would it be better to write "Please specify"? What are the appropriate terse businesslike phrases for the occassion?
Best Answer
"Please correct" is correct, given that we did receive a value (the "0 kg/hour" shown in parentheses). We know that 0 is not right, so we want it fixed.
Either phrase could be used, but it depends on what the sentence intends to convey.
If they could have included the value but did not, then "please specify" would be appropriate to say "we would like this value, so please give it to us."
However, if they were supposed to include the value but did not, then "please correct" would be appropriate to say "you made an error, please fix it."
One phrase's connotation is "please give us some more information," while the other phrase's connotation is "please do what you should have done."
Given the business scenario and my assumption that the mass flow rate is important in this issue, they should have included it- justifying the phrase "please correct."