Learn English – how to politely and natively reply an email and ask question

grammaticalityphrasesword-usage

I am replying an email which ask me to submit extra documents. But I think I do not need to submit it.

So I want to ask if it is necessary to do it:

Thanks for your email. But may I confirm with you that I do need to
submit these documents please? As I have been studying as a PhD
student for a year and I'd like to make a transfer application to
follow my supervisor who will teach in your University.

Thanks in advance and best regards.

Would you please give me some suggestions to make it more polite and more likely to what a local will say?

Thanks in advance.

Best Answer

I'd do it this way:

"Thank you for your email. Can I please confirm that in order to make a transfer application I need to submit the following documents? [list]. I have been studying as a PhD student with [professor's name] for a year, and I'd like to follow my supervisor who will soon be teaching at your University. Thank you in advance for your assistance.

Kind regards [your name here]"

If submitting a hardcopy add a handwritten signature as well as the typed name.

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